Village Board Meeting - July 15th, 2025

a. Consideration of a request from Queen of the Rosary School, located at 690 Elk Grove Boulevard, to waive the FY 2025-26 business license fees in the amount of $50. (The Queen of the Rosary School is respectfully requesting the business license fee in the amount of $50 to be waived for one vending machine that is located at 690 W. Elk Grove Boulevard. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (The Director of Finance recommends approval.) b. Consideration of a request from the Elk Grove High School Band Association at Elk Grove High School, located at 500 W. Elk Grove Boulevard, to waive business license fees for a holiday tree and wreath sale commencing on November 28, 2025 in the amount of $200. (The Elk Grove Band Association utilizes this sale as a fundraiser for the band and orchestra programs at Elk Grove High School. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (The Director of Finance recommends approval.) c. Consideration of a request from Our Lady of the Blessed Sacrament Parish, located at 750 W. Elk Grove Boulevard, to waive a Class D Temporary Liquor License Fee and Food Caterer License Fee for the Queen of the Rosary School Fall Fest in the total amount of $2,200. (The event will be held on Sunday, September 28, 2025. (The fee for a Class D Liquor License is $2,100. (The fee for a Food Caterer License is $100. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (The Director of Finance recommends approval.) d. Consideration to waive the formal bidding process and award a purchase contract to Kayser Ford of Madison, WI for the purchase of a Ford Explorer in the amount of $41,003 from the General Fund. (Funds have been allocated in the FY2026 General Fund to purchase a new Ford Explorer to replace unit #253, a 2017 Ford Explorer with high mileage for the Police Department. (The Ford Explorer is available from Kayser Ford of Madison, WI in the amount of $41,003. (Kayser Ford currently has an Explorer with the appropriate specs in stock on their lot for immediate delivery. (Adequate funds are available in the General Fund. (The Director of Public Works recommends approval.) e. Consideration to award a professional services contract to Stonehugger Cemetery Restoration, LLC of Nashville, IN for grave stone restoration work to be done at Elk Grove Cemetery in an amount not to exceed $75,000. (Stonehugger Cemetery Restoration would be conducting gravestone restoration at the Elk Grove Cemetery as part of the overall cemetery rehabilitation project. (Work would include repairing breaks, resetting, leveling, and cleaning nearly 100 gravestones. (The cost of the work is being covered through community donations that have been raised with the goal to complete all restoration work prior to the Fourth of July in 2026.) f. Consideration to award a professional service contract with Elite Creations, LLC of San Antonio, TX for the holiday lighting installation and removal contract in the amount of $92,400 from the General Fund. (On Tuesday, July 1, 2025, the Village opened sealed bids for the holiday lighting installation and removal contract. (The contract provides for holiday lighting installation and removal at the Charles J. Zettek Municipal Complex and Veteran's Memorial Park. (The initial term of the contract is for the 2025 Holiday Season, October 2025 through January 2026, with the option of four (4) annual renewals through the 2029 Holiday Season, ending January 31, 2030. (The lowest responsive and responsible bid was received from Elite Creations, LLC of San Antonio, TX. (Funds for the contract have been allocated in the General Fund. (The Director of Public Works recommends approval.) g. Consideration to award a professional service contract to HR Green, Inc. of McHenry, IL for conceptual design engineering services for the Salt Creek Streambank Stabilization project in the amount of $149,660 from the Capital Project Fund. (HR Green, Inc. of McHenry, IL submitted a proposal to provide conceptual design engineering services in the amount of $149,660. (Work will include conceptual level geometric design of the streambank stabilization, including streambank repair options, cost implications and evaluation of land impacts and potential grant funding alternatives. (Adequate funds are available in the Capital Project Fund. (The Director of Public Works recommends approval.) h. Consideration to award a professional services contract to Advanced Automation and Control, Inc. of McHenry, IL to design and furnish replacement SCADA control panels for Village Hall Storm Lift Station and Pratt Lift Station in the amount of $162,900 from the Water & Sewer Fund and the Busse Elmhurst Redevelopment Fund. (The SCADA control panels for the Village Hall Storm Lift Station and Pratt Lift Station have reached the end of their useful lives and require replacement. (These control panels would replace existing SCADA control panels at the Village Hall Storm Lift Station and Pratt Lift Station. The components within the existing panels have exceeded their operational life and are beginning to fail. (Installation will be conducted as part of a planned maintenance rehabilitation project for these stations. (Advanced Automation and Controls, Inc. is the Village’s SCADA consultant and has successfully completed similar work on the Village’s water and sewer infrastructure in the past (Adequate funds are available in the Water & Sewer Fund and the Busse Elmhurst Redevelopment Fund. (The Director of Public Works recommends approval.) i. Consideration to award a purchase contract through the Sourcewell Purchasing Cooperative Contract #062222-VCM to Lindco Equipment of Merrillville, IN for the build-out of a 5-ton tandem axle dump with plow, wing plow, and salt spreader in the amount of $205,311 from the Capital Replacement Fund. (Funds have been allocated in the FY2026 Budget to replace vehicle #716, a 2013 International truck, due to excessive repairs, age and wear. (On May 13, 2025, the Village awarded a purchase contract to TransChicago Truck Group for a 5-ton tandem axle chassis. Once completed, the chassis will be delivered to Lindco Equipment for final assembly to meet the operational needs of the Public Works Department. (The dump body with plow, wing plow, & salt spreader is available through the SourceWell Purchasing Cooperative Contract #062222-VCM from Lindco Equipment ofMerrillville, IN in the amount of $205,311. (Adequate funds are available in the FY2026 Capital Replacement Fund. (The Director of Public Works recommends approval.) j. Consideration to increase an existing construction contract with Lorig Construction Company of Des Plaines, IL for the Arlington Heights Road pedestrian bridge project in the amount of $239,620 for a total contract amount of $8,833,960 from the ArlingtonHiggins Redevelopment Fund. (On December 17, 2024, the Village awarded the construction contract for the Arlington Heights Road pedestrian bridge project to Lorig Construction Company of Des Plaines, IL for the amount of $8,370,339.75. The current contract amount is $8,594,340. (The Village separately budgeted to replace the mountable median in Arlington Heights Road with a flush-painted turn lane. (Adding this work to Lorig's contract allows one contractor full control of the work zone and lane closures, providing the safest option for workers and vehicular traffic. (Sufficient funds are budgeted and available in the Arlington-Higgins Redevelopment Fund. (The Director of Public Works recommends approval.) k. Consideration to renew a contract with Homer Tree Care of Lockport, IL for the parkway tree maintenance contract in the amount of $326,279.23 from the General Fund. (On June 20, 2023 the Village Board awarded a contract to Homer Tree Care for the parkway tree maintenance contract. (The contract provided for an option of four (4) annual renewals through April 30, 2028. (Homer Tree Care has performed satisfactorily throughout the first two years of the contract. (The contract period is through April 30, 2025. (The contract amount reflects a 3.3% increase over the previous year's contract. (Funds for the contract have been allocated in the General Fund. (The Director of Public Works recommends approval.) l. Consideration to award a professional design-build service contract to V3 Companies of Woodridge, IL for the Elk Grove Cemetery site improvements in the amount of $481,550 from the Capital Projects Fund and the Cemetery Liability Account. (A proposal for professional design-build services was solicited from V3 Companies of Woodridge, IL for the replacement of fencing, roadway lighting and the construction of a flagpole at the Elk Grove Cemetery. (V3 Companies has managed several construction projects for the Village, and has experience working within cemeteries/burial grounds. (This project is being funded through private donations and grants. (Adequate funds are available in the Capital Projects Fund and the Cemetery Liability Account. (The Director of Public Works recommends approval.) m. Consideration to award a professional service contract to HR Green, Inc. of McHenry, IL for the hydraulic modeling and design engineering services for the Business Park ditches in the amount of $599,970 from the Busse-Elmhurst Redevelopment Fund and Business Leaders Forum Fund. (HR Green, Inc. of McHenry, IL submitted a proposal to provide hydraulic modeling and design engineering services for the amount of $599,970. (Work will include full hydraulic modeling of the drainage ditch system within the Business Park. (The contract also includes design engineering services to begin enclosing select ditches. (Adequate funds are available in the Busse-Elmhurst Redevelopment Fund and the Business Leaders Forum Fund. (The Director of Public Works recommends approval.) n. Consideration of the following items related to the closing of the Fiscal Year 2025 Budget and amendments to the adopted Fiscal Year 2026 Budget: • Amend the Fiscal Year 2026 Budget for the carryover of outstanding encumbrances and project balances from the Fiscal Year 2025 Budget for a total amount of $32,277,297; • Amend the Fiscal Year 2026 General Fund Personal Property Replacement Tax - Police Pension revenue budget account in the amount of $729,807 to correct scrivener’s error; • Amend the Fiscal Year 2025 Arlington/Higgins Redevelopment Fund budget in the amount of $5,203,736 to cover costs associated with the redevelopment of the project area. (This is the twenty-sixth year that the Village has rolled unfilled purchase orders for goods and services into the new fiscal year budget. The amount of outstanding purchase orders and general carryover requests from the Fiscal Year 2025 Budget totals $32,277,297. (The majority of items being carried forward are ongoing or planned capital project costs in the Capital Projects Fund and various redevelopment funds. (Increasing the budget at this time ensures that the Village's financial operations remain compliant with Illinois budgetary statutes and generally accepted accounting principles. (The Director of Finance recommends approval.) o. Consideration to adopt Ordinance No. 3906 amending Chapter 6, Article B of Title 3 by deleting the sale of cigarettes, alternative nicotine products and electronic smoking devices by vending machines. (The Ordinance further regulates the sale of cigarettes and electronic smoking devices by prohibiting their sale in vending machines as vending machines are difficult to monitor.) p. Consent to concur with prior authorization to adopt Ordinance No. 3907 amending the Position Classification and Salary Plan of the Village of Elk Grove Village (Executive Coordinator-Village Clerk's Office; Administrative Specialist-Village Clerk's Office; Deputy Director of PW-Public Works Department; Superintendent of PW-Public Works Department; Utility Foreman-Public Works Department; PW Foreman-Public Works Department). (This Ordinance removes one (1) Executive Coordinator in the Village Clerk's Office, and replaces it with one (1) Administrative Specialist in the Village Clerk's Office; Removes one (1) Deputy Director of Public Works, and replaces it with one (1) Superintendent of Public Works; Removes one (1) Utility Foreman, and replaces it with one (1) Public Works Foreman.) q. Consideration to adopt Resolution No. 44-25 approving the acquisition of a permanent easement for the purpose of roadway improvements along Tonne Road between the Village of Elk Grove Village and the property owner of 801 Tonne Road, Kinder Morgan Inc. NGPL and payment to the property owner in the amount of $1,200 from the Business Leaders Forum Fund. (The Village requested easement from the property owner of 801 Tonne Road, Kinder Morgan Inc. NGPL, to secure legal rights to perform roadway improvements on the Tonne Road Reconstruction project. (The property owner has agreed to a total easement cost of $1,200 for Parcel number 0009. (The easement purchase prices were determined by appraisal, through the Village's consultant. (Funds for the easement are available in the Business Leaders Forum Fund. (The Director of Public Works recommends approval.) r. Consideration to adopt Resolution No. 45-25 authorizing the Mayor and Village Clerk to execute a Third Amendment to the Purchase and Sale Agreement between the Village of Elk Grove Village and BLDG Elk Grove HD LLC, a Delaware limited liability company, BLDG Elk Grove HD II LLC, a Delaware limited liability company, FEIGA II/HD, LLC, a Delaware limited liability company and COURT STREET ASSOCIATES/HD, LLC, a Delaware limited liability company (610 Meacham Road). (On January 14, 2025, the Village Board adopted Resolution No. 6-25 entering the Village into a Purchase and Sale Agreement for property located at 610 Meacham Road. (A First Amendment was adopted on March 11, 2025 and a Second Amendment was adopted on April 22, 2025. (This amendment waives the remainder of the Village’s due diligence period, thus the need for the Third Amendment.) s. Consideration to adopt Resolution No. 46-25 authorizing the Village Manager to execute an Intergovernmental Agreement (IGA) that updates and amends the governance structure of Joint Emergency Management System (JEMS). (Joint Emergency Management System (JEMS) was originally created in 2016 as a subscription agreement through our membership with Northwest Central Dispatch (NWCD) to provide high-level support of our emergency management programs and operations. (Moreover, JEMS helps member agencies with the development of their Emergency Operations Plans (EOP), Continuity of Operation Plans (COOP), emergency management training, exercises, future preparedness activities, as well as direct assistance during and after emergency operation events. (The purpose of this IGA is to amend the governance structure and provide greater organizational flexibility. The original structure commingled administrative oversight and finances, and did not clearly distinguish the organizational identity of JEMS from NWCDS. (The revised IGA clarifies and formalizes JEMS as an intergovernmental agency, formed under the authority of Illinois Intergovernmental Cooperation Act and the Illinois Emergency Management Agency Act, which will be directly governed by the participating municipalities. (JEMS consists of thirteen (13) member agencies aligned through Northwest Central Dispatch.) t. Consideration to adopt Resolution No. 47-25 authorizing the Mayor and Village Clerk to execute a Lease Termination Agreement with Office Superstore East LLC, a Delaware limited liability company (610 Meacham Road). (Adoption of this agreement provides the terms related to the early lease termination by Office Superstore East LLC. (The terms of this termination agreement only go into effect upon the Village closing on the property at 610 Meacham Road. (The Agreement will be available at the Village Board Meeting.) u. Consideration to adopt Resolution No. 48-25 approving the acquisition of a permanent easement for the purpose of roadway improvements along Tonne Road between the Village of Elk Grove Village and the property owner of 1201 Tonne Road, GDV Enterprises, LLC and payment to the property owner in the amount of $3,700 from the Business Leaders Forum Fund. (The Village requested easement from the property owner of 1201 Tonne Road, GDV Enterprises LLC, to secure legal rights to perform roadway improvements on the Tonne Road Reconstruction project. (The property owner has agreed to a total easement cost of $3,700 for Parcel number 0004. (The easement purchase prices were determined by appraisal, through the Village's consultant. (Funds for the easement are available in the Business Leaders Forum Fund. (The Director of Public Works recommends approval.) v. Consideration to adopt Resolution No. 49-25 authorizing the Mayor and Village Clerk to execute a Memorandum of Agreement regarding the installation and maintenance of a fence with the property owner at 45 Lancaster Avenue in Elk Grove Village. (The Village is replacing the existing rear yard fencing along its properties on Turner Avenue with new vinyl fencing. (In order to beautify the rear yard fences on Turner Avenue with a unified appearance, the Village is working with adjacent property owners to replace existing fencing with new vinyl fencing along their rear yards. (This agreement provides authorization for the Village to replace the existing fencing along the rear yard of 45 Lancaster Ave and provides for future maintenance. (The Village Attorney recommends approval.) w. Consideration to adopt Resolution No. 50-25 authorizing the Mayor and Village Clerk to execute a Memorandum of Agreement regarding the installation and maintenance of a fence with the property owner at 50 Turner Avenue in Elk Grove Village. (The Village is replacing the existing rear yard fencing along its properties on Turner Avenue with new vinyl fencing. (In order to beautify the rear yard fences on Turner Avenue with a unified appearance, the Village is working with adjacent property owners to replace existing fencing with new vinyl fencing along their rear yards. (This agreement provides authorization for the Village to replace the existing fencing along the rear yard of 50 Turner Ave and provides for future maintenance. (The Village Attorney recommends approval.) x. Consideration to adopt Resolution No. 51-25 authorizing the Mayor and Village Clerk to execute a Memorandum of Agreement regarding the installation and maintenance of a fence with the property owner at 90 Turner Avenue in Elk Grove Village. (The Village is replacing the existing rear yard fencing along its properties on Turner Avenue with new vinyl fencing. (In order to beautify the rear yard fences on Turner Avenue with a unified appearance, the Village is working with adjacent property owners to replace existing fencing with new vinyl fencing along their rear yards. (This agreement provides authorization for the Village to replace the existing fencing along the rear yard of 90 Turner Ave and provides for future maintenance. (The Village Attorney recommends approval.) y. Consideration to adopt Resolution No. 52-25 authorizing the Mayor and Village Clerk to execute a Memorandum of Agreement regarding the installation and maintenance of a fence with the property owner at 75 Lancaster Avenue in Elk Grove Village. (The Village is replacing the existing rear yard fencing along its properties on Turner Avenue with new vinyl fencing. (In order to beautify the rear yard fences on Turner Avenue with a unified appearance, the Village is working with adjacent property owners to replace existing fencing with new vinyl fencing along their rear yards. (This agreement provides authorization for the Village to replace the existing fencing along the rear yard of 75 Lancaster Ave and provides for future maintenance. (The Village Attorney recommends approval.) z. Consideration to adopt Resolution No. 53-25 authorizing the Mayor to execute a Letter of Receipt stipulating the terms of an agreement for an application seeking a Cook County Class 6B Property Tax Exemption status pursuant to the Cook County Real Property Classification Ordinance as amended July 27, 2018 for certain real estate located at 1335 Greenleaf. (The Law Offices of Liston & Tsantilis, on behalf of their client 1335 Greenleaf KT LLC, (Applicant) is seeking a Cook County Class 6B property tax exemption for property located at 1335 Greenleaf Avenue. (The Applicant intends to purchase the 34,856 square foot industrial facility and will lease the property to Magnetic Inspection Laboratory, Inc (Occupant). (It is estimated that MIL will employ about 40-50 full-time employees at this facility. (MIL performs magnetic particle examinations on parts for the US Government and has services that include metal finishing, coatings, non-destructive testing, welding, surface enhancement and park making. They currently employ 345 individuals (261 permanent and 85 temporary). (The Applicant will refurbish the building to increase its functionality and improve the exterior aesthetics at an estimated cost of $2 million. (Improvements will include the replacement of the existing loading dock, the removal and replacement of landscaping, the reconstruction of the parking lot, a new concrete walkway, new EIFS and metal paneling, as well as painting of the side façades. (The eligibility requirements for 6B status are new construction, substantial rehabilitation or buildings that have been vacant for a period of time. This site qualifies based on the Reoccupation of Abandoned Property with less than 12 months vacancy with a Purchase for Value, Substantial Rehabilitation, and Special Circumstances. (Property approved for Class 6B status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10% of fair market value for ten years, then 15% in the eleventh year and 20% in the twelfth year. Industrial property is currently assessed at 25% of fair market value in Cook County. (Upon approval, the Director of Business Development & Marketing will issue a Letter of Receipt to the Applicant. The Letter of Receipt will allow the Applicant to file an application with Cook County. Final approval is at the discretion of the Village Board and contingent on the Applicant completing the improvements stated in their application. (The Director of Business Development & Marketing recommends issuing a Letter of Receipt.)