Village Board Meeting - April 8th, 2025

(DR. SHEHREBANU MERCHANT, THE DAWOODI BOHRAS OF CHICAGO NORTH)

a. Consideration to renew a contract with Trees "R" Us, Inc. of Wauconda, IL for Routine and Emergency Tree Removal services contract in the amount of $29,263.27 from the General Fund. (on June 21,2021, the Public works Department opened proposals for the Routine and Emergency Tree Removal Services contract. (Trees "R" Us, Inc. of Wauconda, IL submitted the lowest proposal' (The contract provided for an option of four (4) additional renewals through April 30, 2026. iTrees ,'R" Ui, Inc. has performed satisfactorily throughout the first three years of the contract. (The contract period is from May l'2025 through April 30,2026' (The contract amount reflects a 4.37o increase over the previous year's contract' (Funds for the contract have been allocated in the General Fund. (The Director of Public Works recommends approval.) b- Consideration to renew a maintenance service contract with Midwest Power lndustry Inc. of Ringwood IL for the Village Generator Maintenance contract in the amount of $42,397 -95 from the General Fund and Water & Sewer Fund- (On June 18, 2024, the Village opened sealed bids for the the Village Generator Maintenance contract. (The contract provided the option offour (4) annual renewals through April 30,2029. (Midwest Power Industry Inc. has performed satisfactorily throughout the contract. (The contract period is from May 1,2025 through April 30,2026- (The contract amount reflects a 4.37o increase over the previous year's contract. (Funds for the contract have been allocated in the General Fund and Water & Sewer Fund. (The Director of Public Works recommends approval.) c. consideration to award a purchase contract to Liftoff, Inc. of crofton, MD to provide the Village Iicensing for multiple Microsoft products. including Email. Teams, Defender/Entra tD Licensing and M365 Applications in an amount not to exceed $85'037. (Microsoft licensing for email, email security and applications is an important component to the Village's EmaiU Office 365 environment and the security of those products' (This purchase is required to stay in compliance with Microsoft's new licensing model. (ln privious years, these products were purchased separately but are now combined on a single contract- (Ttiese costs will be a recurring annual charge to the Village and will have the same expiration date. (lT staff solicited a quote from a reputable vendor, Liftoff Inc. (The Director of Information Technology recommends approval.) d. Consideration to award a purchase contract to Presidio Networked Solutions Group, LLC of Chicago, IL for the purchase of Cisco Catalyst core switch, related accessories and support in an amount not to exceed $ 124,022. (The village of Elk Grove's Cisco admin core switch is the centralized network iommunications hub for att locations for server and wireless access and internet connectivity. (The existing Cisco core switch is over ten years old and scheduled to be replaced given ihat manufacturer support and service will no longer be available after 2025' (This new unit comei with the latest networking technologies, high availability and cloud- based monitoring that will assure network connectivity for the foreseeable future and will maintain the switch standardization in use throughout the Village' (Village's IT staff solicited three (3) proposals for the replacement core switch and determined that Presidio Networked Solutions Group, LLC of Chicago, IL submitted the most cost-effective ProPosal. (The Director of Information Technology recommends approval') e. consideration to renew a contract with crystal Maintenance Plus, corporation of Mount prospect, [L for Cleaning and custodial Services: village Hall & Public Safety Building, Jamis paul petri public Works Facility and Public Works Biesterfield Facility contracts in a total amount of$124,858.86 from the General Fund' (on April 26, 2022, the Village Board awarded a contract with Crystal Maintenance, borporation ofMount Prospect, IL for the James Paul Petri Public Works Facility contract. Page 3 of 8 (The awarded contract added to the cleaning Cleaning and Custodial Services: Village Hall & Pubtic Safety Building contract awarded on March 22,2022. (The Public Works Biesterfield Facility was added to the contract in 2023. (The contract provides for an option offour (4) additional renewals through April 30, 2027. (Crystal Maintenance, Corporation has performed satisfactorily throughout the first two years ofthe contract. (The upcoming contract period is from May l, 2025 through April 30,2026. (The contract amount reflects a 4.3o/o increase over the previous year's contract. (Funds for the contract have been allocated in the General Fund- (The Director of Public Works recommends approval.) f. Consideration to award the following professional service contracts to JDA Aviation Technology Solutions of Olney, MD: . A contract for ongoing technical support and analysis of the ovemight Runway Rotation Program currently under review by the FAA in the amount of$100,000; and . A contract for the review ol the CDA./FAA environmental analysis and an independent fu[[ noise contour analysis for Fly Quiet altematives in the amount of $263,582. (ln response to the Village's lawsuit in December 2023 - rhe Federal Aviation Adminiitration (FAA) confirmed it would comply with the National Environmental Policy Act (NEPA) and review the Village's recommendation that Altemative H3 and a heading- sensitivity analysis be considered before making any final decisions related to the Fly Quiet Program. Oh; FAA environmental review process began in December 2024 and indications from ihe kickoff meeting show rhat the environmental analysis being completed by the CDA consultant will only include Altemative B3. (The process will stitl provide a formal public process so that all stakeholders can review and comment on the proposed permanent Fly Quiet Program, however the Village must be prepared to provide its own analysis of Altemative H3. iTh..ont-it for ongoing technical support and analysis will provide support during the ongoing FAA review for calendar year 2025. 1Ti'e contract for environmental analysis provides for the review of the CDA./FAA invironmental analysis, once complete, as well as an independent full noise contour analysis. lJOe has provided technical support and analysis to the Suburban o'Hare Commission irom the beginning of the ovemight runway rotation program tests at O'Hare [ntemational Airport, which began in 2016' (Their expertise ii necessary to effectively advocate for a runway rotation program that iimits overa1 noise impact and fairly distributes impact to surrounding communities') g. consideration to renew a maintenance service contract with H&H Electric co. of Franklin Park, IL forthe annual Arterial and Business Park Street Light Maintenance contract in the amount of$176,468.46 from the BLF Fund, Busse-Elmhurst Redevelopment Fund' and Higgins Road Corridor Redevelopment Fund. h (On April 14,2O22, the Ylllage opened sealed bids for the Arterial & Business Park Street Light Maintenance contract. (The contract provided the option offour (4) annual renewals through April 30' 2027. (H&H Electric Co. has performed satisfactorily throughout the contract' (The contract period is from May 1,2025 through April 30,2026. (The contract amount reflects a 4.37o increase over the previous year's contract. (Funds for the contract have been allocated in the BLF Fund, Busse-Elmhurst Redevelopment Fund, and Higgins Road Corridor Redevelopment Fund. (The Director of Public Works recommends approval.) consideration to award a professional services contract to the lllinois Public Risk Fund of Bedford Park IL to administer workers' compensation claims in the amount of $182,664 for the policy period of May l, 2025 through April10,2026- (The lllinois Public Risk Fund (IPRF) established in 1985, is the largest Illinois intergovemmental joint insurance pool serving hundreds of govemmental entities and public agencies. (The Village joined IPRF beginning on May l, 2021. (A proposal was solicited from the Illinois Public Risk Fund for the administration of workeCs compensation claims. The total amount includes a premium of $182,664 for the policy period ofMayl,2025 to April 30,2026. (The Director of Finance recommends approval.) Consideration to adopt Ordinance No. 3890 granting a Special Use Permit Io Bratt Capital Partners, LLC to atlow for the construction and expansion of a Meat Manufacturing, Processing and Treatment Facility in the I-2 lndustrial Zoned District for property located at 2355 Gieenleaf Avenue. 2395 Greenleaf Avenue, and 2461 Greenleaf Avenue and to resubdivide the existing three lots into one lot. (This item was discussed at the March 25,2025 Village Board Meeting and currently appears under Unfinished Business.) Consideration to adopt Ordinance No. 3E9l implementing a Municipal Grocery Retailers' Occupation Tax and a Municipal Grocery Service Occupation Tax' (The elected State officials repealed the statewide l7o tax on groceries that was collected and administered by the State and remitted to local govemments' (while the State repealed the statewide loz tax on groceries, they also provided the authority for municipalities to replace this lost revenue by implementing a lo/o gtocery sales tax locally by ordinance, effective on lanuary 1,2026' (Adoption of a toiat grocery tax does not increase the amount of sales on groceries to consumers, it simply maintains the current amount.) consideration to adopt ordinance No. 3892 authorizing the acquisition through negotiation or condemnation ofiertain property located north of the vacated public right-of-way of Midway Court lying easi of Higgins Road (Best Westem parcel) within the Busse/Elmhurst Road Redevelopment Project Area. (The property located north ofthe vacated public right-of-way ofMidway Court lying east orHiggin. Road (Best westem parcel) has been found to have blighting conditions. which impeae the redevelopment ofthe Property and surrounding propenies'. (Village has determined that the property should be acquired and held in perpetual public ownership by the Village to fulfill the goals and purposes of the Plan for the Redevelopment Project Area for the installation of utilities that will foster the redevelopment of surrounding properties. (Adoption of this Ordinance authorizes the acquisition of the property through either negotiation if an agreed upon voluntary purchase and sale of the property can be completed, and ifunsuccessful becauss an agreed upon voluntary purchase and sale ofthe Subject Property cannot be achieved with the Owner, by the use ofthe Village's power of eminent domain.) l. Consideration to adopt ordinance No. 3893 granting a variation of Section 3-2-E;(l)(a) of the Zoning ordinance as it pertains to size requirements for detached accessory structures to permit the construction ofa ten-foot (10') by sixteen-foot (16') prefabricated shed on property located at 153 I Oregon Trail (Latrofa). (This item was discussed at the March 25,2025 Village Board Meeting and currently appears under Unfin ished Business.) m. Consideration of the following items for Fiscal Year 2025'2026: . To adopt Ordinance No 3894 amending the wages for the non-union Step Pay Plan, the Merit Pay Plan, the Position Classification and the Authorized Position List' including the Schematic List of Positions of the village code of the Village of Elk Grove Village; and o To adopt Ordinance No. 3895 amending wages for the Special Rate Pay Plan for such positions. (The Ordinances above update salary ordinances for Fiscal Y ear 2025-2026' (The Ordinances will be available in the Village Clerk's Office.) n. Consideration to adopt Resolution No. 22-25 adopting the Fiscal Year 2025-26 Budget for the Village of Elk Grove Village, counties of Cook and DuPage' IL. Fund General Fund Motor Fuel Tax Fund Asset Seizure Fund Foreign Fire Insurance Fund Business Leaders Forum Fund GREEN Fund Capital Projects Fund Residential Enhancement Fund Devon-Rohlwing TIF Fund Busse-Elmhurst TIF Fund Higgins Rd Corridor TIF Fund Oakton/Higgins TIF Fund Arlington/Higgins TIF Fund Debt Service Fund FY26 Adopted Amount $80,9s2,868 $2,0s0,000 $21,000 $271,760 $6,626,93s $899,176 s12,105,000 $&3,000 $282,000 962,6s7,848 $7,897,295 s3,100,s00 $ 13,248,000 $6.860,175 Water/Sewer Fund Capital Replacement Fund Firefighters Pension Fund Police Pension Fund Elk Grove Public Library Total $27,787,495 s1,270,000 $9,913,750 $9,654,750 $7,388,661 $253,630,2 l3 (The Director of Finance recommends approval.) Consideration to adopt Resolution No. 23-25 approving the Envision Elk Grove: Community Revitalization Master Plan 2025. (Envision Elk Grove is a community revitalization master plan that establishes a vision for the continued growth and enhancement ofthe Village's industrial and commercial areas. (This plan serves as an update to the Village's highly successful IndustriaVCommercial Revitalization Master Plan adopted in 201 I and is the next step in a long line ofdeliberate efforts by the Village to maintain Elk Grove's exceptional status as an award-winning, community ofchoice for both businesses and residents. (Envision Elk Grove addresses important issues such as investments in corridor infrastructure, Streetscaping, and conceptual ideas for potential future redevelopment opportunities. ( A copy of the Envision Elk Grove Plan is available in the Village Clerk's Office- (The Envision Elk Crove Task Force recommends adopting the Envision Elk Grove Community Revitalization Master Plan.) Consideration to adopt Resolution No. 24-25 authorizing the Mayor and Village Clerk to execute a settlement agreement, general release, and covenant not to sue between Anthony Buro and the Village of Elk Grove Village- (The Agreement resolves pending litigation between the Village and Anthony Buro') consideration to adopt Resolution No. 25-25 authorizing the Mayor and Village clerk to execute a settlement agreement, general release, and covenant not to sue between Leslie Shankle and the Village of Elk Grove Village. (The Agreement resolves pending Iitigation between the Village and Leslie Shankle.) Consideration to adopt Resolution No.26-25 establishing revised Personnel Rules and Regulations of the Village of Elk Grove Village effective May l, 2025' (Effective May l, 2025, this item will replace the former Personnel Rules and Regulations adopted on May 1,2024. (The revised Personnel Rules and Regulations incorporates changes in Federal and State law. and updates to certain provisions. (A copy oi the revised perionnel Rules and Regulations is available for viewing in the Village Clerk's Office. (The birector ofHuman Resources recommends approval')