Village Board Meeting - September 10th, 2024

a. Consideration of a request from the Kenneth Young Center, 1001 Rohlwing Road, seeking a waiver of permit fees for the installation of an electric vehicle charging station in the amount of $120. (It has been past practice of the Village Board to grant fee waivers to governmental and non-profit organizations. (The Director of Community Development recommends approval.) b. Consideration of a request from Trinity Gospel Church, 1900 Nerge Road, seeking a waiver of permit fees to sealcoat and restripe the parking lot in the amount of $171. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (The Director of Community Development recommends approval.) c. Consideration of a request from the Elk Grove High School Band Association at Elk Grove High School, located at 500 W. Elk Grove Boulevard, to waive business license fees for a holiday tree and wreath sale commencing on November 22, 2024 in the amount of $200. (The Elk Grove Band Association utilizes this sale as a fundraiser for the band and orchestra programs at Elk Grove High School. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (The Director of Finance recommends approval.) d. Consideration of a request from the Prairie Lake School, located at 408 E. Devon Avenue, to waive FY 2024-25 business license fees in the amount of $200. (The Prairie Lake School is seeking a waiver of FY2024-25 business license fees related to the school's resale of food and general retail. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (The Director of Finance recommends approval.) e. Consideration of requests from the Elk Grove Park District, 499 Biesterfield Road, to waive permit fees in the amount of $828 for the following projects: • Sealcoat and stripe the parking lot at the Administration Building, 499 Biesterfield Road, in the amount of $225; • Sealcoat and stripe the north parking lot at the Pavilion Community Center, 1000 Wellington Avenue, in the amount of $475; and • Sealcoat and stripe the portion of the parking lot used by the Park District at St. Julian Eymard Catholic Church, 601 Biesterfield Road, in the amount of $128. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (The Director of Community Development recommends approval.) f. Consideration of a request from Our Lady of the Blessed Sacrament Parish, located at 750 W. Elk Grove Boulevard, to waive a Class D Temporary Liquor License Fee and Food Caterer License Fee for the Queen of the Rosary School Trunk or Treat/Family Fun Fest in the total amount of $2,200. (The event will be held on Saturday, October 26, 2024. (The fee for a Class D Liquor License is $2,100. (The fee for a Food Caterer License is $100. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (The Director of Finance recommends approval.) g. Consideration to award a sole source purchasing contract to Air One Equipment, Inc. of South Elgin, IL for the purchase of a PPE decontamination washer in the amount of $35,268.00 from the Foreign Fire Fund. (The current Foreign Fire Budget includes funding for the purchase of a PPE Decon Washer. (The use of this decontamination washer will ensure the efficient and timely decontamination of SCBA equipment. (Air One Equipment, Inc. of South Elgin, IL, the sole local distributor of the Solo Rescue Decon Washer. (This equipment and its installation have been reviewed by the Foreign Fire Committee, the Public Works Department, and a General Contractor. (Adequate funds are available in the FY25 Foreign Fire budget. (The Fire Chief recommends approval.) h. Consideration of the following: • To concur with prior Village Board authorization and award a professional service contract to PerfectGift.com for coordination and distribution of $200 gift cards to each Village household in the total amount of $2,824,887; and • To increase the General Fund budget in the amount of $2,826,000. (On Tuesday, August 13, 2024, the Mayor and Village Board announced that a $200 gift card would be distributed to each household to offset the rising costs of food, gasoline, back to school supplies and other staples. (With the two water bill relief initiatives and the second round of residential economic relief gift card initiatives, the Village has provided approximately $12 million in direct economic assistance to the Elk Grove community over the last four years. (The administration of the gift card program, including distribution, will cost $2.50 per card for a total of $202.50 per card. (The Director of Finance recommends approval.) i. Consideration to award a contract through the Suburban Purchasing Cooperative (SPC) Joint Purchasing Contract to Superior Road Striping Inc./HighStar Traffic of Bartlett, IL for the installation of thermoplastic roadway markings in the amount of $46,810.27 from the General Fund. (The Public Works Department is using thermoplastic to mark Village pavement. (The thermoplastic is available through the Suburban Purchasing Cooperative (SPC) Joint Purchasing Contract from Superior Road Striping Inc./HighStar Traffic of Bartlett. (Adequate funds are budgeted in the General Fund. (The Public Works Department recommends approval.) j. Consideration to award a professional service contract to Engineering Enterprises, Inc. of Sugar Grove, IL to perform a capital improvement water and sewer analysis for the amount of $74,869 from the Water & Sewer Fund. (A proposal was solicited from Engineering Enterprises, Inc. (EEI) of Sugar Grove, IL for professional services to complete a capital improvement water and sewer analysis. (EEI proposes to furnish the necessary personnel, materials, and expertise to conduct the necessary investigations, analysis and calculations, along with exhibits, cost estimates and narrative, and to review the Village's existing water and sewer capital improvement and maintenance plans. The analysis will identify any major deficiencies, and produce a written report recommending any necessary adjustments to the Village’s water connection fee, water and sewer rates and fee structure. (EEI has successfully completed similar analysis for other communities in northern Illinois, most recently completing an analysis for the Village of Schaumburg, IL. (The Director of Public Works recommends approval.) k. Consideration to award a professional service contract to Lyons & Pinner Electric Company, Inc. of LaGrange, IL to design and extend electricity to the medians on Elk Grove Boulevard from Arlington Heights Road to Reverend Morrison Boulevard in the amount of $37,548 from the Residential Enhancement Fund. (On April 23, 2024, the Village Board awarded a contract to Lyons & Pinner Electric Company, Inc. of LaGrange, IL for the Residential Street Light Maintenance contract. (The Village has sought a proposal from Lyons & Pinner Electric Company to design and extend the electricity from the residential street lights along Elk Grove Boulevard to the four medians between Arlington Heights Road and Reverend Morrison Boulevard. (Funding for the work is available in the Residential Enhancement Fund. (The Director of Public Works recommends approval.) l. Consideration to award a professional services contract to McFarlane Douglass & Companies of Burr Ridge, IL for the design and installation of Holiday Lighting and Decoration Services at Village Gateway Signs and Fountains contract in the amount of $43,709.75 from the General Fund. (McFarlane Douglass & Companies submitted a proposal for the professional design, installation and maintenance of holiday lighting and decorations for the Village's gateway signs and fountains. (The proposal includes the professional design, installation and maintenance of holiday lighting and decorations at twelve (12) Village locations. (McFarlane Douglass & Companies has successfully provided landscape & holiday design and decorations services for a number of municipalities and private businesses throughout the Chicagoland area. (Adequate funds are available in the General Fund. (The Director of Public Works recommends approval.) m. Consideration to waive the formal bidding process and award a purchase contract to Oak Brook Toyota in Westmont, IL for the purchase of a 2024 Toyota Highlander Hybrid SUV in the amount of $51,645.03 from the Capital Replacement Fund. (Funds have been allocated in the FY2025 Vehicles Licensed Fund to purchase a New 2024 Toyota Highlander Hybrid SUV to replace a 2017 Ford Explorer with high mileage for the Village Managers Office. (The Toyota Highlander Hybrid is available from Oak Brook Toyota in Westmont, IL in the amount of $51,645.03. (Oak Brook Toyota currently has a Highlander Hybrid being built with the appropriate specs and will be available for delivery in October 2024. (This vehicle will help increase fuel efficiency and is an alternative option to the Ford Explorer. (Adequate funds are available within the Capital Replacement Fund. (The Director of Public Works recommends approval.) n. Consideration to award a professional services contract to HR Green of McHenry, IL for engineering/bidding services, construction observation and project management services related to the demolition and restoration of property located at 25 Turner Avenue in an amount not to exceed $99,180 from the Capital Projects Fund. (HR Green, Inc. submitted a proposal to provide the necessary engineering/bidding, construction observation and project management services for the demolition and site restoration for property located 25 Turner Avenue. (HR Green, Inc. has successfully provided consulting services to the Village for the construction management of the two new Fire Stations, two Public Works facilities, the Beisner Road R.O.W. Storm Sewer Replacement, Higgins Road watermain extension, as well as several other projects. (Additionally, HR Green has provided similar services in relation to the demolition and restoration of the former Elk Grove Bowl, former Shell Gas Station, Elk Grove Hotel, Motel 6, Days Inn, 1932 E. Higgins sites, and several other sites in Elk Grove Village. (The Village Manager recommends approval.) o. Consideration to award a professional service contract to Rebechini Studios, Inc. of Elk Grove Village, IL to rehabilitate the Soldier Memorial Monument at Veterans Memorial Park for the amount of $32,836 from the Capital Projects Fund. (Rebechini Studios, Inc., of Elk Grove Village, IL has provided the Village with a quote to rehabilitate the Soldier Memorial Monument at Veterans Memorial Park for the amount of $32,836. (Adequate funds are available in the Capital Projects Fund. (The Director of Public Works recommends approval.) p. Consideration of the following amendments to the revised Fiscal Year 2025 budget: • Amend the Fiscal Year 2025 General Fund Police Department in the amount of $250,000 to cover costs associated with Elk Grove Cares; • Amend the Fiscal Year 2025 Asset Seizure Fund Police Department in the amount of $64,775 to cover police supplies; • Amend the Fiscal Year 2025 Oakton Higgins TIF Fund in the amount of $20,000 to cover legal services; and • Amend the Fiscal Year 2025 budget for the reconciliation of outstanding encumbrances for a total of $1,044,364. (The increase in the General, Asset Seizure, and Oakton Higgins TIF Funds were from items inadvertently not included in the budget submission, while the encumbrance carryover is a cleanup of encumbrances on infrastructure projects paid at fiscal year-end. (The Director of Finance recommends approval.) q. Consideration to adopt Ordinance No. 3862 granting a variation of Section 3-2-D: (1) of the Zoning Code to permit the installation of a covered Front Porch which will extend approximately nine (9) feet into the twenty-five (25') foot required front yard setback for property located at 265 Cottonwood Drive, Elk Grove Village. (This item was discussed at the August 13, 2024 Village Board Meeting and currently appears under Unfinished Business.) r. Consideration to adopt Ordinance No. 3863 granting a Variation of Section 3-3-A (2) of the Zoning Code regarding the location of fences in a front yard and of Section 7-1 of the Zoning Code regarding Minimum Building Size in the I-2 Zoning District to permit a 6,790 Square Foot Building with a perimeter Security Fence to be located in the front yard of property located at 2500 Brickvale Drive (Casey's Retail Company). (This item was discussed at the August 13 Village Board Meeting and currently appears under Unfinished Business.) s. Consideration to adopt Ordinance No. 3864 amending the Position Classification and Salary Plan of the Village of Elk Grove Village. (This Ordinance removes one (1) Management Analyst/Senior Management Analyst from the Village Manager's Office and adds one (1) part-time Business Development Specialist in the Village Manager's Office, one (1) Fire Plan Reviewer in the Community Development Department, and one (1) part-time Assistant Mechanic in the Public Works Department.) t. Consideration to adopt Ordinance No. 3865 amending certain provisions of Title 3 chapter 16 of the Village Code with respect to inspections and documentation. (The Village recently amended its inspection policies of local businesses by having the inspection process transferred to the Community Development Department. (A review of the inspection process has, in addition, resulted in a determination that certain previously enacted regulations concerning the providing of certain medical documentation with respect to hotel room rental is not a necessary requirement and is thus being repealed.) u. Consideration to adopt Resolution No. 49-24 authorizing the Mayor and Village Clerk to execute a Sanitary Sewer Construction and Maintenance Agreement with Wingspan Development Group, LLC. (As part of the planned redevelopment of the southeast corner of Arlington Heights Road and Higgins Road, a new sanitary sewer must be constructed to serve the development and maintain service to properties to the north. (Due to various constraints of the planned redevelopment, the new sanitary sewer main must run through the interior of the site rather than its typical placement along the roadway. (This agreement addresses the construction and maintenance of the new sanitary sewer main. (The Village Attorney has reviewed this agreement and recommends approval.) v. Consideration to adopt Resolution No. 50-24 authorizing the Mayor and Village Clerk to execute a Redevelopment Agreement between the Village of Elk Grove Village and Nu- Way Industries, Inc. (Busse-Elmhurst TIF) (This is a redevelopment agreement between the Village of Elk Grove Village and Nu- Way Industries, Inc. (Nu-Way is a family-owned manufacturing business specializing in precision fabrication and assembly. They are relocating their operations and headquarters from two facilities in Des Plaines to 2301 Lunt Ave. (As part of the relocation, Nu-Way is doing substantial rehabilitation to the 260,000- square-foot facility, which was formerly used for freight forwarding, in order to make it suitable for production needs. (Nu-Way is also making significant improvements to the exterior of the building, including facade upgrades, landscaping, and site beautification. (Nu-Way is bringing 250 FTE positions to the new facility and expects to add Page 7 of 12 approximately 20 new FTE positions as part of the move/consolidation. (Nu-Way represents that it shall invest not less than $9,000,000 into this relocation project.) w. Consideration to adopt Resolution No. 51-24 authorizing the Mayor to execute an Intergovernmental Agreement between the Village of Elk Grove Village and Cook County for the acceptance of $250,000 in Invest In Cook funds toward the Tonne Road Reconstruction project. (Attached is a copy of the Intergovernmental Agreement for the construction of the Tonne Road Reconstruction project, to be executed by and between Cook County and the Village of Elk Grove Village. (The Village was awarded funding for the project from the County of Cook through their Invest in Cook Program in the amount of $250,000. (The Director of Public Works recommends approval.) x. Consideration to adopt Resolution No. 52-24 ratifying the Village Manager executing the Access, Drainage, and Signage Easement Agreement with Vue LA, LLC. (Arlington Heights and Higgins Road). (The redevelopment of the properties on the southeast corner of Arlington Heights Road and Higgins Road is separated into two phases to allow for the relocation of existing retail tenants. (The first phase of construction for the Vue is the construction of two new retail buildings along Higgins Road. (During the first phase, Vue LA will take ownership of the property for the new retail buildings (Retail Property), while the Village maintains ownership of the property with the existing shopping center (Village Property). (This agreement provides certain easements over the Retail Property to allow for signage, access, and drainage for the Village Property during construction. (The ratification of this agreement by the Village Board will formally validate the agreement, in preparation for its recordation with Cook County.) y. Consideration to adopt Resolution No. 53-24 authorizing the Mayor and Village Clerk to execute a First Amendment to the Development and Operating Agreement for a Craft Grow Facility between the Village of Elk Grove Village and Kannavir Innovations LLC. (On June 25, 2019, the Illinois Legislature enacted the Cannabis and Regulation and Tax Act. The Act authorizes the State the right to grant a license (“License”) for Craft Growing (Section 30-5(a)) where cannabis can be grown for sale or distribution to an approved cultivation center, craft grower, infuser organization, dispensing organization, or as otherwise authorized by the Act. (The Elk Grove Village Business Park is a desirable location due to distances from residential zoned properties, schools, and daycare facilities, as well as its access to properly sized industrial facilities and transportation networks. (The Village approved a Development and Operating Agreement for a Craft Grove Facility with Kannavir Innovations LLC on April 14, 2020. (This amendment updates the agreement to be consistent with the Village's current requirements for the operation of a Craft Grow facility.) z. Consideration to adopt Resolution No. 54-24 authorizing the Mayor and Village Clerk to execute a Development and Operating Agreement for a Craft Grow Facility between the Village of Elk Grove Village and Craft Sales R Us, LLC., DBA Echelon Grow. (On June 25, 2019, the Illinois Legislature enacted the Cannabis and Regulation and Tax Act. The Act authorizes the State the right to grant a license (“License”) for Craft Growing (Section 30-5(a)) where cannabis can be grown for sale or distribution to an approved cultivation center, craft grower, infuser organization, dispensing organization, or as otherwise authorized by the Act. (The Development and Operating Agreement stipulates the conditions and requirements for the operation of a craft grow facility in Elk Grove Village. (The Elk Grove Village Business Park is a desirable location due to distances from residential zoned properties, schools, and daycare facilities, as well as its access to properly sized industrial facilities and transportation networks.) aa. Consideration to adopt Resolution No. 55-24 authorizing the Mayor to execute a Letter of Receipt stipulating the terms of an agreement for an application seeking a Cook County Class 6B Property Tax Exemption status pursuant to the Cook County Real Property Classification Ordinance as amended July 27, 2018 for certain real estate located at 2374 Estes. (The Law Offices of Sarnoff Property Tax, on behalf of their client Wolf Family Enterprises, (Applicant) is seeking a Cook County Class 6B property tax exemption for property located at 2374 Estes Avenue. (The Applicant intends to purchase and occupy the 21,984 square foot building to operate an industrial use building for the purpose of remanufacturing aluminum wheels as well as the warehousing and distribution of the same. (Wolf Family Enterprises, commonly known as Chicago Wheel Service, plans to use this location to expand its current operations to meet demand. This facility will add five to seven employees within the first three years. (The Applicant will refurbish the building to increase its functionality and improve the exterior aesthetics at an estimated cost of $150,000. (Improvements include a new façade on the east elevation of the building, updated landscaping and added signage. In addition, the Applicant will repair the parking lot, remove two front parking stalls in the 25’ setback, and put in a new concrete dock drive and aprons. The Applicant will also clean out the rear drainage ditch. (The eligibility requirements for 6B status are new construction, substantial rehabilitation or buildings that have been vacant for a period of time. This site qualifies as it includes a purchase for value with a vacancy of greater than 12 continuous months and substantial rehabilitation. (Property approved for Class 6B status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10% of fair market value for ten years, then 15% in the eleventh year and 20% in the twelfth year. Industrial property is currently assessed at 25% of fair market value in Cook County. (Upon approval, the Director of Business Development & Marketing will issue a Letter of Receipt to the Applicant. The Letter of Receipt will allow the Applicant to file an application with Cook County. Final approval is at the discretion of the Village Board and contingent on the Applicant completing the improvements stated in their application. (The Director of Business Development & Marketing recommends issuing a Letter of Receipt.) bb. Consideration to adopt Resolution No. 56-24 authorizing the Mayor to execute a Letter of Receipt stipulating the terms of an agreement for an application seeking a Cook County Class 6B Property Tax Exemption status pursuant to the Cook County Real Property Classification Ordinance as amended July 27, 2018 for certain real estate located at 2400 Devon. (The Law Offices of Zeidman & Carpenter PLLC, on behalf of their client Hanover Displays Inc, (Applicant) is seeking a Cook County Class 6B property tax exemption for property located at 2400 East Devon Avenue. (The Applicant intends to purchase and occupy the 55,000 square foot building used for a local manufacturing business, building passenger information systems for both public and private transit markets. (Hanover Displays Inc. needs more space to fit its growth plans. This facility will have 23 new full-time employees within the first five years. (The Applicant will refurbish the building to increase its functionality and improve the exterior aesthetics at an estimated cost of $971,061. (Improvements include a new façade, updated landscaping, and new exterior lighting. In addition, the Applicant will repair the parking lot, add new storm drains, add new ADA- accessible walkways to the front entryways, and put in a new concrete dock drive and aprons. The Applicant will also clean out the rear drainage ditch. This will include the removal and replacement of existing concrete aprons, the removal and replacement of landscaping, the removal and replacement of a parking lot, new front windows, a new concrete sidewalk and stairs to connect all existing main doors, new signage, new metal soffits, and power washing and painting of the exterior along with new installations and an updated facade. (The eligibility requirements for 6B status are new construction, substantial rehabilitation or buildings that have been vacant for a period of time. This site qualifies as it includes a purchase for value with a vacancy of approximately seven continuous months and substantial rehabilitation. (Property approved for Class 6B status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10% of fair market value for ten years, then 15% in the eleventh year and 20% in the twelfth year. Industrial property is currently assessed at 25% of fair market value in Cook County. (Upon approval, the Director of Business Development & Marketing will issue a Letter of Receipt to the Applicant. The Letter of Receipt will allow the Applicant to file an application with Cook County. Final approval is at the discretion of the Village Board and contingent on the Applicant completing the improvements stated in their application. (The Director of Business Development & Marketing recommends issuing a Letter of Receipt.) cc. Consideration to adopt Resolution No. 57-24 authorizing the Mayor to execute a Letter of Receipt stipulating the terms of an agreement for an application seeking a Cook County Class 6B Property Tax Exemption status pursuant to the Cook County Real Property Classification Ordinance as amended July 27, 2018 for certain real estate located at 135 Bond. (The Law Offices of Sarnoff Property Tax, on behalf of their client Woodley Bond St LLC, (Applicant) is seeking a Cook County Class 6B property tax exemption for property located at 135 Bond Street. (The Applicant plans to purchase and occupy the 12,000-square-foot building, which may also be partially leased to others. Woodley Bond St LLC plans to utilize the building for the assembly, warehousing, and distribution of wood flooring. (Woodley Bond St LLC, commonly known as Mastercraft Custom Floors Inc. needs more space to fit its growth plans and plans to move its entire operation to this location. This facility will add two to three employees within the first two years. (The Applicant will refurbish the building to increase its functionality and improve the exterior aesthetics at an estimated cost of $300,000. (Improvements include a new façade, updated landscaping, and new exterior lighting. In addition, the Applicant will repair the parking lot, add new storm drains, add new ADA- accessible walkways to the front entryways, and put in new concrete dock drives and aprons. The Applicant will also clean out the rear drainage ditch. (The eligibility requirements for 6B status are new construction, substantial rehabilitation, or buildings that have been vacant for a period of time. This site qualifies as it includes a purchase for value with a vacancy of greater than 24 continuous months and substantial rehabilitation. (Property approved for Class 6B status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10% of fair market value for ten years, then 15% in the eleventh year, and 20% in the twelfth year. Industrial property is currently assessed at 25% of fair market value in Cook County. (Upon approval, the Director of Business Development & Marketing will issue a Letter of Receipt to the Applicant. The Letter of Receipt will allow the Applicant to file an application with Cook County. Final approval is at the discretion of the Village Board and contingent on the Applicant completing the improvements stated in their application. (The Director of Business Development & Marketing recommends issuing a Letter of Receipt.) dd. Consideration to adopt Resolution No. 58-24 authorizing the Mayor and Village Clerk to execute a First Amendment to a TIF Redevelopment Agreement between the Village of Elk Grove Village and AGG Properties, LLC. (Busse-Elmhurst TIF) (AGG Properties had represented to the Village that it plans to facilitate the development of a new truck and passenger vehicle fueling station with convenience store on 2400 Landmeier Road, with a portion of the development also covering 2300 E. Higgins. (The Developer and fueling station operator were unable to agree to terms. (This amendment allows the Developer additional time to find a different fueling station and convenience store provider or such other use approved by the Village.)