Village Board Meeting - August 13th, 2024

(PASTOR STEFAN POTUZNIK, CHRISTUS VICTOR LUTHERAN CHURCH)

a. Consideration of a request from the Prince of Peace United Methodist Church, located at 1400 Arlington Heights Road, to waive FY2024-25 business license fees in the amount of $100. (Prince of Peace United Methodist Church is seeking a waiver of FY2024-25 business license fees related to the Church's annual Pumpkin Patch. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (The Director of Finance recommends approval.) b. Consideration of a request from Shinnyo-en USA Chicago Temple, 120 E. Devon Avenue, to waive permit fees to install low voltage cabling at the temporary trailer building in the amount of $120. (It has been past practice of the Village Board to grant fee waivers to governmental and non-profit organizations. (The Director of Community Development recommends approval.) c. Consideration of a request from Living Hope Church, 777 Meacham Road, to waive permit fees to replace sidewalk in the amount of $281. (It has been past practice of the Village Board to grant fee waivers to governmental and non-profit organizations. (The Director of Community Development recommends approval.) d. Consideration of requests from the Elk Grove Park District, 499 Biesterfield Road, to waive permit fees in the amount of $6,569 for the following projects: • Replace the entire Building Automation System at the Pavilion, 1000 Wellington Avenue, in the amount of $1,840; • Replace two pool heat exchangers at the Pavilion, 1000 Wellington Avenue, in the amount of $1,111; • Remove air handling unit and replace with a rooftop unit at the Pavilion, 1000 Wellington Avenue, in the amount of $2,612; • Install two new electronic wireless scoreboards at Mead Park, 1769 Gibson Drive, in the amount of $750; • Modify the existing sprinkler system at the Pavilion, 1000 Wellington Avenue, in the amount of $166; and • Replace the sidewalk near the playground at Mather Park, 1410 Armstrong Lane, in the amount of $90. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (The Director of Community Development recommends approval.) e. Consideration to award a construction contract to the lowest responsive and responsible bidder, Stiles, Inc. of Loves Park, IL for the underground storage tank removal at 2800 E. Higgins Road in an amount not to exceed $31,355 from the Busse/Elmhurst Redevelopment Fund. (On Thursday, July 18, 2024, the Village opened bids for the underground storage tank removal project located at 2800 E. Higgins Road. (Four (4) bids were submitted. (The lowest responsive and responsible bid was received by Stiles, Inc. of Loves Park, IL in an amount of $31,355. (Adequate funds are available in the Busse/Elmhurst Redevelopment Fund. (The Director of Community Development recommends approval.) f. Consideration to increase a professional service contract with Meade Electric Company, of Willowbrook, IL for traffic signal maintenance by an amount of $12,000 for a total contract amount not to exceed $34,369.67. (Meade Electric Company is under contract to provide routine maintenance and repairs of the Village's traffic signals. (The primary increase to the current contract is due to an emergency repair that included purchasing a new controller and conflict monitor at one traffic signal intersection for a total of $6,644. The additional increase is estimated amount to perform additional repairs at two more intersections. (Adequate funds for the increase are available in the General Fund. (The Director of Public Works recommends approval.) g. Consideration to award a professional service contract to M.E. Simpson Co., Inc. of Valparaiso, IN for professional engineering services for a water distribution leak survey in the amount of $50,490 from the Water and Sewer Fund. (A proposal was solicited from M.E. Simpson Co., Inc. of Valparaiso, IN for a water distribution system leak detection survey. (M.E. Simpson Co., Inc. will perform a leak detection survey on approximately 181 miles of watermain within Elk Grove Village’s water distribution system. The survey will be completed by leak detecting on the accessible main line valves, fire hydrants, and service valves. The project will also include complete reporting of all issues found, with a final comprehensive report. (The Director of Public Works recommends approval.) h. Consideration to award a sole source purchase contract to Dinges Fire Company of Amboy, IL for the purchase of twelve (12) sets of custom turnout gear in the amount of $54,303.96 from the General Fund. (The Fire Department budgets annually to purchase custom turnout gear. (Lion Group, Inc. is a leader in the protective clothing industry and offers a wide variety of custom options. (Personnel have provided positive feedback with Lion turnout gear. (Dinges Fire Company of Amboy, IL is a local Lion distributor and holds a joint purchasing contract through National Purchasing Partners (NPP). (The current price reflects a 7.75% increase from the prior year due to the increased cost of materials, which has been delayed through supply chain disruptions. (The Fire Department has a good working relationship with Dinges Fire Company. (Adequate funds are available in the Fire Department General Fund budget. (The Fire Chief recommends approval.) i. Consideration to renew a contract with Homer Tree Care of Lockport, IL for the silver maple removal program in the amount of $72,856.80 from the General Fund. (On June 20, 2023 the Village Board awarded a contract to Homer Tree Care for the silver maple removal program. (The contract provided for an option of four (4) annual renewals through April 30, 2028. (Homer Tree Care has performed satisfactorily throughout the first year of the contract. (The contract period is through April 30, 2025. (The contract amount reflects a 3.4% increase over the previous year's contract. (Funds for the contract have been allocated in the General Fund. (The Director of Public Works recommends approval.) j. Consideration to renew a contract with Homer Tree Care of Lockport, IL for the parkwaytree maintenance contract in the amount of $287,643.29 from the General Fund. (On June 20, 2023 the Village Board awarded a contract to Homer Tree Care for the parkway tree maintenance contract. (The contract provided for an option of four (4) annual renewals through April 30, 2028. (Homer Tree Care has performed satisfactorily throughout the first year of the contract. (The contract period is through April 30, 2025. (The contract amount reflects a 3.4% increase over the previous year's contract. (Funds for the contract have been allocated in the General Fund. (The Director of Public Works recommends approval.) k. Consideration to award a contract to the lowest responsive and responsible bidder Lyons & Pinner Electric Company, Inc. of LaGrange, IL for the residential LED street light retro fit project in the amount of $657,777.25 from the Capital Projects Fund. (On Thursday, August 1, 2024 the Village opened sealed bids for the residential LED street light retro fit project. (Four (4) contractors obtained bid documents, with three (3) contractors submitting a bid. (The lowest responsive and responsible bid was received from Lyons & Pinner Electric Company, Inc. of LaGrange, IL (Adequate funds for the project are available in the Capital Projects Fund. (The Director of Public Works recommends approval.) l. Consideration to adopt Ordinance No. 3860 annexing certain property to the Village of Elk Grove Village and rezoning same in accordance with the Village's Comprehensive Plan and Zoning Map (2830, 2832, 2835 E. Higgins Road). (The public notice was published in the Daily Herald on Thursday, August 1, 2024. (The annexation of said property shall be rezoned to I-1 Restricted Industrial District in the Village of Elk Grove Village, in accordance with Chapter 6-4-A. of the Zoning Code of the Village of Elk Grove Village.) m. Consideration to adopt Ordinance No. 3861 amending the Position Classification and Salary Plan of the Village of Elk Grove Village (Police Officer-Police Department). (This Ordinance adds two Police Officer positions. (The Director of Human Resources recommends approval.) n. Consideration to adopt Resolution No. 42-24 authorizing the Village of Elk Grove to apply for funding assistance through the Illinois Transportation Enhancement Program administered by the Illinois Department of Transportation providing local assurance for a shared-use path within the Tonne Road Corridor. (The Village will be applying to the Illinois Department of Transportation (IDOT) for funding assistance through the Illinois Transportation Enhancement Program (ITEP) for the shared-use path being installed as part of the overall Tonne Road Reconstruction Project. (The Village will be requesting funding assistance for the pedestrian/bicycle facilities and streetscapes aspect of the project. (The Director of Public Works has recommended approval.) o. Consideration to adopt Resolution No. 43-24 approving the acquisition of a temporary easement and a permanent easement to reconstruct the Lake Cosman culverts between the Village of Elk Grove Village and the Elk Grove Estates Homeowners' Association and payment to the property owner in the amount of $8,000 from the Capital Projects Fund. (The Village requested easements from the Elk Grove Estates Homeowners' Association to secure legal rights to reconstruct the Lake Cosman culverts as part of the Leicester and Wellington Culvert Replacements project. (The property owner has agreed to a total easement cost of $8,000 for Parcel number 0001. (The easement purchase prices were determined by appraisal, through the Village's consultant, Santa Cruz Associates. (The Director of Public Works recommends approval.) p. Consideration to adopt Resolution No. 44-24 approving the acquisition of a temporary easement and a permanent easement to reconstruct the Lake Cosman culverts between the Village of Elk Grove Village and the Elk Grove Estates Homeowners' Association and payment to the property owner in the amount of $9,600 from the Capital Projects Fund. (The Village requested easements from the Elk Grove Estates Homeowners' Association to secure legal rights to reconstruct the Lake Cosman culverts as part of the Leicester and Wellington Culvert Replacements project. (The property owner has agreed to a total easement cost of $9,600 for Parcel number 0002. (The easement purchase prices were determined by appraisal, through the Village's consultant, Santa Cruz Associates. (The Director of Public Works recommends approval.) q. Consideration to adopt Resolution No. 45-24 approving the acquisition of a temporary easement and a permanent easement to reconstruct the Lake Cosman culverts between the Village of Elk Grove Village and the Elk Grove Estates Homeowners' Association and payment to the property owner in the amount of $19,100 from the Capital Projects Fund. (The Village requested easements from the Elk Grove Estates Homeowners' Association to secure legal rights to reconstruct the Lake Cosman culverts as part of the Leicester and Wellington Culvert Replacements project. (The property owner has agreed to a total easement cost of $19,100 for Parcel number 0003. (The easement purchase prices were determined by appraisal, through the Village's consultant, Santa Cruz Associates. (The Director of Public Works recommends approval.) r. Consideration to adopt Resolution No. 46-24 accepting a Deed of Conveyance/Bill of Sale and Maintenance Bond No. 101199682, in the amount of $64,781.09 expiring June 27, 2026, guaranteeing the maintenance of the public improvements for the Maison Du Val Subdivision. (The public improvements at the Maison Du Val Subdivision were completed in October of 2023. (The maintenance bond guarantees the following improvements: watermain, storm sewer, sanitary sewer, roadways, sidewalks, parkway trees, and traffic control/street signs for a period of two (2) years. (The Director of Community Development recommends approval.) s. Consideration to adopt Resolution No. 47-24 approving the Plat of Resubdivision identified as Municipal Complex Subdivision for the properties at 901 Wellington Avenue and 1001 Wellington Avenue. (The approval of this plat will resubdivide the two (2) existing business operations located at 901 Wellington Ave and 1001 Wellington Avenue from one (1) lot to two (2) lots. (The Elk Grove Village Public Library and Charles J. Zettek Municipal Complex are currently on one lot. (For operational purposes, the Library requested to have the Library property at 1001 Wellington Avenue on its own lot with a unique Property Index Number (PIN). (The petition for resubdivision was considered by the Plan Commission at a public meeting on July 22, 2024. (The Plan Commission voted unanimously to recommend approval of the petition to resubdivide the properties at 901 Wellington Avenue and 1001 Wellington Avenue from one (1) lot to two (2) lots.) t. Consideration to adopt Resolution No. 48-24 authorizing the Mayor to execute a Letter of Receipt stipulating the terms of an agreement for an application seeking a Cook County Class 6B Property Tax Exemption status pursuant to the Cook County Real Property Classification Ordinance as amended July 27, 2018 for certain real estate located at 1250 Pratt Boulevard. (The Law Offices of Sarnoff and Baccash, on behalf of their client Kazko Holdings LLC, (Applicant) is seeking a new Cook County Class 6B property tax exemption for property located at 1250 Pratt Blvd. (The Applicant currently occupies two buildings in Chicago and Norridge totaling 13,000 sq. ft. but needs to consolidate and add more space to fit its growing plans. The Applicant will occupy a 31,000 sq. ft. building in Elk Grove Village and bring 40-50 full-time employees to the new property and will hire an additional five employees within the first two years of operation. (The space requires significant interior rehabilitation in order to meet the cleanliness, structural, and environmental standards needed for food-grade production. The interior and exterior improvements are estimated to cost approximately $1.4 million dollars and include a complete rehabilitation of the dock area, concrete flooring, an addition of a concrete sidewalk, parking lot patching, cleaning of the rear ditch, facade improvements, as well as new landscaping. (The eligibility requirements for 6B status are new construction, substantial rehabilitation or buildings that have been vacant for a period of time. This site qualifies as it has been vacant for more than 12 continuous months without a purchase for value, with special circumstances, and substantial rehabilitation. (Property approved for Class 6B status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10% of fair market value for ten years, then 15% in the eleventh year and 20% in the twelfth year. Industrial property is currently assessed at 25% of fair market value in Cook County. (Upon approval, the Director of Business Development and Marketing will issue a Letter of Receipt to the Applicant. The Letter of Receipt will allow the Applicant to file an application with Cook County. Final approval is at the discretion of the Village Board and contingent on the Applicant completing the improvements stated in their application. (The Director of Business Development and Marketing recommends issuing a Letter of Receipt.)

a. Sustainability Plan