PASTOR DAN FOLWACZNY, OUR LADY OF THE BLESSED SACRAMENT
a. Consideration of requests from the Elk Grove Park District, 499 Biesterfield Road, to waive permit fees in the amount of $5,798.08 for the following projects: • Replacing and installing sprinklers at the Al Hattendorf Center, 225 East Elk Grove Boulevard, in the amount of $148.08; • Installing lighting at the pickleball court at Marshall Park, 711 Chelmsford Lane, in the amount of $1,145; and • Installing a pickleball court and enclosure at Marshall Park, 711 Chelmsford Lane, in the amount of $4,505. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (The Director of Community Development recommends approval.) b. Consideration to award a professional service contract to Lauterbach & Amen, LLP of Naperville, IL to perform the Village's annual audit in an amount not to exceed $34,390. (This contract is year three of a five-year contract with Lauterbach & Amen, LLP to audit the Village's financial statements. (Year three will audit the financial statements for the fiscal year ending April 30, 2025. (This third year of the contract represents a 2.9% increase from the previous year. (Lauterbach & Amen, LLP audits many municipalities with personnel specializing in governmental accounting. They have demonstrated their commitment by providing a high level of quality service with technically competent personnel. (Their expertise is critical for the adoption of new accounting pronouncements issued by the Governmental Accounting Standards Board (GASB). (Adequate funds are included in the proposed FY 2025-26 budget. (The Library will retain the same auditor as the Village under a separate contract. (The Director of Finance recommends approval.) c. Consideration to award a purchase contract through the Illinois State AED Contract to Second Chance Cardiac Solutions of Yorkville, IL for the acquisition of 33 automated external defibrillators (AEDs) in the amount of $53,998.56. (This purchase contract will provide for the replacement of AED's in all marked Police Department squad cars. (The current AEDs are no longer supported due to their age and have become difficult to find replacement parts for. (The AEDS are available through the Illinois State AED Contract 21-416CMS-BOSS4-B- 28118 - JPMC Defibrillators AED from Second Chance Cardiac Solutions of Yorkville, IL. (Adequate Funds are available in the FY2025 Police Department General Fund budget. (The Chief of Police recommends approval.) d. Consideration to waive the formal bidding process and award a purchase contract to IN- PIPE Technology of Wood Dale, IL for the purchase of a biological-based sanitary grease elimination program in the amount of $42,000 from the Busse-Elmhurst Redevelopment Fund. (The Public Works Department recently completed a successful six-month free trial with IN-PIPE Technology to biologically treat heavy grease deposits in the sanitary sewer system located within the Busse-Elmhurst Redevelopment Fund. (Before the successful test with IN-PIPE Technologies, no other product had successfully reduced the grease buildup in the sanitary sewers in the Busse-Elmhurst Redevelopment Fund. The ineffectiveness of different products has led to increased maintenance costs and sanitary backups. (The IN-PIPE program should reduce the number of sanitary backups and reduce maintenance costs. (IN-PIPE Technologies is the sole source provider of a proprietary sanitary collection system using a microbial dosing method. It has also implemented other successful programs for the City of McHenry, Crown Point Indian, and other villages in Florida, Texas, and California. (Funds are available in the Busse-Elmhurst Redevelopment Fund for the purchase of a biological-based sanitary grease elimination program in the amount of $42,000 from IN-PIPE Technologies. (The Director of Public Works recommends approval.) e. Consideration of a request to renew a landscape services contract to Langton Group of Woodstock, IL for the 2025 Residential & Business Park - Turf and Landscape Bed Maintenance contract in the amount of $359,899.03 from the Public Works General, Residential Enhancement, BLF, and Busse-Elmhurst Redevelopment Funds. (On February 27, 2024, the Village Board awarded a contract to Langton Group of Woodstock, IL for the Residential & Business Park - Turf and Landscape Bed Maintenance contract. (The contract provided for an option of four (4) additional renewals through February 28, 2029. (Langton Group has performed satisfactorily throughout the first year of the contract. (The contract period is from March 1, 2025 through February 28, 2026. (The contract amount reflects a 3.9% increase over the previous year's contract. (The Director of Public Works recommends approval.) f. Consideration to award a professional service contract to Christopher B. Burke Engineering, Ltd. of Rosemont, IL for design engineering services for the Devon Avenue sidewalk project in the amount of $75,375 from the Capital Projects Fund. (A proposal was solicited from Christopher B. Burke Engineering, Ltd. of Rosemont, IL for design engineering services to install a new sidewalk along Devon Avenue, from the James Paul Petri Public Works Facility west toward Ridge Avenue, and along the east side of Ridge avenue, from Devon Avenue to Walnut Lane, in the amount of $75,375. (The new sidewalk will provide connectivity from the Public Works facility west to Ridge, and complete sidewalk along the east side of Ridge. (A new crosswalk will be provided across Ridge Avenue, crossing the north leg of the Devon Avenue and Ridge Avenue intersection, as well as new interior-lit LED street name signs on the mast arms. (Christopher Burke Engineering has successfully completed design engineering services for the Village, including Brantwood Avenue Watermain Lining and the Nicholas Boulevard Watermain and Roadway Reconstruction projects. (Adequate funds are available in the Capital Projects Fund. (The Director of Public Works has recommended approval.) g. Consideration to award a construction contract to Builders Asphalt, LLC of Hillside, IL to furnish hot-mix asphalt materials as part of the 2025 Hot-Mix Asphalt Material Purchase Contract in the amount of $74,000 from the Motor Fuel Tax, General and Water & Sewer Funds. (On Thursday, February 13, 2025, the Village opened sealed bids for the 2025 Hot-Mix Asphalt Material Purchase Contract. (The lowest responsive and responsible bid, adjusted for mileage cost, was received from Builders Asphalt, LLC of Hillside, IL. (Adequate funds for the project have been included in the proposed FY2026 in the Motor Fuel Tax, Streets and Water & Sewer Funds. (The Director of Public Works recommends approval.) h. Consideration to award a contract to the lowest responsive and responsible bidder, Builders Paving, LLC of Hillside, IL for the 2025 Business Park Street Rehabilitation project in the amount of $1,555,808 from the Business Leaders Forum Fund, Water & Sewer Fund and Busse-Elmhurst Redevelopment Fund. (On Thursday, February 13, 2025, the Village opened sealed bids for the 2025 Business Park Street Rehabilitation project. (Five (5) contractors obtained bid documents and three (3) submitted bids. (The lowest responsive and responsible bid was received from Builders Paving, LLC of Hillside, IL. (Adequate funds for the project are included in the proposed FY2026 budget for the Business Leaders Forum Fund, Water & Sewer Fund and Busse-Elmhurst Redevelopment Fund. (The Director of Public Works recommends approval.) i. Consideration to award a construction contract to the lowest responsive and responsible bidder, Builders Paving, LLC of Hillside, IL for the 2025 Residential Roadway Resurfacing project in the amount of $3,390,884 from the Motor Fuel Tax, Capital Project, and Water & Sewer Funds. (On Thursday, February 13, 2025, Village opened sealed bids for the 2025 Residential Roadway Resurfacing project. (Three (3) contractors obtained bid documents and three (3) submitted bids. (The lowest responsive and responsible bid was received from Builders Paving, LLC of Hillside, IL. (Adequate funds for the project have been included in the proposed FY2026 Motor Fuel Tax, Capital Project and Water & Sewer Funds. (The Director of Public Works recommends approval.) j. Consideration to adopt Resolution No. 11-25 authorizing Village Officials to sign a work permit from the Illinois Department of Transportation on behalf of the Village of Elk Grove Village. (The State of Illinois requires that any person, firm or corporation desiring to do work on State maintained rights-of-way must first obtain a written permit from the Illinois Department of Transportation and a surety bond is required with each permit. (The State will accept a resolution in lieu of a surety bond from municipalities. (This Resolution should be enacted for a period of two years. (The Village is still required to obtain permits for the emergency work and repairs we perform and to restore the rights-of-way to State specifications. (The Director of Public Works recommends approval.) k. Consideration to adopt Resolution No. 12-25 authorizing the Village of Elk Grove to apply for funding assistance through the Invest In Cook Grant Program administered by Cook County, providing local assurance for the Devon Avenue sidepath project.Page 5 of 7 (The Village plans to apply to Cook County for funding assistance through the Invest In Cook Grant Program (IIC) for the Devon Avenue sidepath Project. (The Village is requesting funding of $500,000 toward the construction of an eight-foot wide sidepath along Devon from I-290 to Carlisle Avenue, which would complete a large section of the Village's planned bicycle network. (The Director of Public Works has recommended approval.) l. Consideration to adopt the following Resolutions for the 2025 Roadway Maintenance Program: • Resolution No. 13-25 authorizing Roadway Improvements by a Municipality under the Illinois Highway Code and appropriating $1,262,009.48 from the Motor Fuel Tax (MFT) Fund toward the 2025 Roadway Maintenance Program; • Resolution No. 14-25 authorizing Roadway Improvements by a Municipality under the Illinois Highway Code and appropriating $737,990.52 in Rebuild Illinois Bond (RBI) funds within the Motor Fuel Tax (MFT) Fund toward the 2025 Roadway Maintenance Program; and • Resolution No. 15-25 authorizing the Maintenance of Streets and Highways by a Municipality under the Illinois Highway Code and appropriating $50,000 from the Motor Fuel Tax (MFT) Fund for the annual asphalt material purchase for the 2025 Roadway Maintenance Program. (On Friday, January 31, 2025, the Capital Improvements Committee met and approved the staff recommendation for the Village’s 2025 Roadway Maintenance Program. (This year’s program consists of 8.7 miles of street resurfacing and the rehabilitation of curb, sidewalk and ADA-compliant sidewalk ramps. (The 2025 Roadway Maintenance Program is broken into four separate projects consisting of the Residential Resurfacing Project, Business Park Resurfacing Project, Asphalt Surface Patching Program and Pavement Rejuvenation. (The Public Work Department recommends that the necessary Resolutions be adopted appropriating Motor Fuel Tax and Rebuild Illinois Bond funds in the amount of $2,050,000 to be utilized for the 2025 Residential Resurfacing Project and the purchase of Hot Mix Asphalt material. (Upon concurrence by the Board, Village staff will prepare bid documents and advertise for bids for all four projects within the 2025 Roadway Maintenance Program. (The Director of Public Works recommends approval.)
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